Register at arrival
As an international student, staying for more then 90 days, you're required to register at the Town or City hall of the municipality where you reside. This should be done as soon as possible.
Bring the following documents to your appointment:
Registration certificate from PXL ('inschrijvingsattest' or 'Model van Standaardformulier')
ID card and/or passport
Address of residence in Belgium (housing contract)
For non-EU students:
one passport-sized photograph
Proof of health insurance if needed (code B40 or B43 on visa)
Bring all documents in printed form, OR send them by email before your appointment to other.nationaliteiten@hasselt.be.
Mention how long you are staying and if you are an Erasmus exchange student or a degree student.
If you're staying in Diepenbeek: Town Council, Dorpsstraat 14, BE-3590 Diepenbeek. Check the website.
If you're staying in Hasselt: Administrative Services, Registration Office for Foreigners, Limburgplein 1, BE-3500 Hasselt (mail: andere.nationaliteiten@hasselt.be) Check the website.
MAKE AN APPOINTMENT FOR REGISTRATION
Are you a non-EU citizen staying for more then 90 days?
Check the B-code on your visa D to find out the conditions of your stay. You can find an overview of all codes and there meaning on the webiste of the Belgian Immigration Office.
On your first appointment you will receive an ‘annex 15’. This is a certificate provisionally covering his stay in Belgium. This document can be used for formal administration like opening bank account, health insurance, student job...
A local police officer will verify your address. When this is done, you'll receive an e-mail from the city hall asking you to make an appointment to request your residency permit (A-card)
On your 2nd appointment you formally request your residency permit and pay approx. 23 euros.
You will be informed by e-mail when the A-card is ready and you can pick it up at the city hall (without appointment).
Extension Residency Permit
If you wish to continue your studies in Belgium. You can apply for a renewal of your residency permit. The aplication must be submitted no later than 45 days before the expiry of the residence permit. Make an appointment at Hasselt city hall to extend/renew your residency permit.
Report your departure
If you have received a residency permit, before going back home, you have to report your departure and hand in your residency permit. Take a copy of residency permit before giving it back. You'll receive documents you may need to submit in your home country in order to re-register back there.
MAKE AN APPOINTMENT FOR DE-REGISTRATION
only necessary when you've received a residency permit